A friend of mine who leads Cru at LSU asked what I as a Director do to get ready for the fall.
Thought I’d share my email I sent him in case it’s helpful for anyone else!
What I usually do to get ready for the fall is read back over all our notes from our 4 days of spring planning (kept in Google Drive). Just get myself up to speed. Then I look over the the first four weeks calendar. Here’s ours:
Then I do a few things:
- Remind myself there are 3 things your staff need.
- I highly recommend reading this short article – Orienting Your Team
- Appoint one of your staff as first week director:
- leads cookouts and other outreaches we do during move in week
- makes sure spiritual interest tables are set up and manned
- Appoint one of your staff as follow up director
- The primary responsibilities are:
- Overseeing the follow-up of spiritual interest Cards
- Launching of Community Groups (tracking with leaders on whether they’re following up and inviting to their CG, getting students plugged in)
- Assign a couple of your staff to run point on the two night student leadership retreat
- Those director roles help free you up to see the whole instead of stressing about the details
- Line up pastors to speak at our first 3 Cru Meetings
- Confirm details for fall retreat – speaker, location, band, start work on brochure/promo video
- Send out an email to our team, encouraging them to get all personal things done before they report back. I usually email something like this:
- “Please have all your personal stuff done before next week (moving in, raising support, prayer letter, etc) as we will be pretty slammed starting Aug. 5 (so take advantage of the next few days to get all personal stuff done!)”
- Then I meet with my co-leader, Katie Aist. We usually meet twice (2 hours each day), to start planning out each planning day.
Here’s links to details for each of our planning days:
- Day 1 – connecting as a family; immediate to-do’s
- I think it’s helpful to have a new staff/intern orientation (for new staff and interns) – One of our senior staff leads that in the afternoon after planning. Here’s our content.
- Day 2 – nailing down critical path steps; refresher on what we planned in the spring
- Day 3 – Vision and Clarity of Job What does it look like for me/us to succeed?
- Day 4 – split men/women to nail down student community group leaders and discipleship
- Day 5 – odds and ends; vision for sending
- 2 full Fun Days (usually one with kids and everyone. Then one with just adults – split men/women)
What helps you prep for the fall?