By Far the Best Way to Fund Your College Ministry

March 29, 2017 — 2 Comments
I think Fund Raising Dinners are by far the best way to fund your ministry.

 

We do one thing all year to raise money for our ministry – a Vision Dinner (also called Fellowship Dinners). And every year we see God provide abundantly ($50-$150k).
Why a Dinner? Because it easily has the best ROI. I have not heard of much success from golf tournaments, etc (seems like they typically raise around $10k and are a lot of work; I’m sure there are exceptions – leave a comment if you’ve found it to be successful!)

 

And I personally don’t think it’s a good use of your leaders and staff to have them pick up trash after football games or other money-making deals. Those are typically high investment/low return endeavors. A donor at a dinner will gladly write a check for $5,000 so your student leaders can be sharing their faith instead of working 7 weekends in the fall.
[Edit: I should have written that more clearly. I’m saying it’s better to ask for money directly from donors (a $5,000 check) than have them invest 7 weekends cleaning up after football games, et al, and make them earn $5,000. A worker is worthy of his wages. And we want students working on ministry not having to help us raise money].

 

A great side bonus – Vision Dinners are incredible for building relationships and vision within the community.

 

My hope is that more and more college ministries around the country begin to have Dinners so that they are abundantly funded and more college students will be reached with the gospel.

 

Cru Staff: for more info on how to put on a Dinner, check out the website: TeamGold.co (step by step instructions on how to plan a Dinner, PLUS graphic design templates for invitations, etc). Unfortunately, as far as I can tell, its login only lets Cru staff use it.
(to access the site, enter your Cru email address and pick a password. After your email address is approved, you will have full access)

 

 

I recently got an email from a BCM director asking for help – he’s new completely new to Dinners and had lots of questions.

Sharing is caring, so I thought I’d post my email that I sent back to him so everyone can benefit:

  • Do you have a particular structure for how the evening goes? 
    • Here’s a timeline of our dinner – the structure for how the evening goes.
    • We have one “live testimony” from a student and then have several student life change stories via video. We save the video for the very end before we ask people to give because it’s usually the most moving part of the night. Here’s those videos from 2016 and 2015.
    • Here’s a script of what our MC’s say
  • How do you go about inviting people? 
    • We have our students send invitations to their parents (this is a HUGE win if parents come- they walk away loving Cru instead of suspecting that we are a cult; so when their son/daughter wants to go on summer mission or intern with us, they are for us instead of against us!) .
    • But other than that we almost exclusively invite people via table hosts (here’s a link to that strategy). We’ve pretty much stopped printing paper invitations (we only printed 100 this year – we used to do 1,500!) and almost exclusively do digital invites via email and Ministry Sync (an online dinner management tool – not cheap, but worth it for bigger dinners)

  • Do you ask for financial commitments there, or do you pay the groundwork and then follow-up with individual meetings? Do you primarily ask for/receive one-time gifts or ongoing monthly gifts?
    • We definitely ask for financial commitments. I don’t do any follow up after the dinner. Here’s my talk from last year – so you can see how I ask for money.
    • As you can see in my talk – I really push for monthly gifts. That way, even if they don’t come to your dinner next year, they will still be giving to your ministry. But we mostly get one time gifts. But we’ve grown our monthly giving from $100/mo to $2,000/mo over the years.
  • Do you do them on campus or somewhere else?
  • We do our dinner off campus at our Fayetteville Town Center (a big ballroom where they hold conventions or wedding receptions). But on campus would be great if there’s a good room.
  • What else should I consider or know?
    • Really, the main thing to know is what I say in this post –  that getting table hosts is by FAR the most important goal.
    • You can expect to make $20-25,000 for every 100 people you have at the dinner. Or to put it in different terms, for every table host you get, you will make about $2,000.
    • We do a silent auction at the dinner. It’s grown over the years:
      • 2016 – $12,400
      • 2015 – $10,475
      • 2014 – $8,345
      • 2013 – $5,800

 

Leave a comment if you have more questions, and I’ll do my best to answer questions and share resources.

timcasteel

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  • Eric Leinen

    Great post Tim! Was wondering if you could elaborate on “A donor at a dinner will gladly write a check for $5,000 so your student leaders can be sharing their faith instead of working 7 weekends in the fall.” Do you compensate leaders kind of like affiliate or part-time staff? Really intrigued by this & possibilities it could create.

    • timcasteel

      Thanks Eric!
      I should have written that more clearly. I was saying it’s better to ask for money directly from donors (a $5,000 check) than have them invest 7 weekends cleaning up after football games, et al.

      With that being said, we HAVE seen success with having students raise support to work part time for us. But we don’t raise it for them. We ask them to raise their own support. It’s a great way for students to get paid to do ministry instead of having to be taken away from ministry to get a part time job.